Faster delivery with EDI
The fax machine rattles and ejects the order sheet by sheet - admittedly an almost outdated scenario. Nevertheless, the processing of incoming customer orders in many companies is still a cumbersome process full of media breaks. The sales employee enters the order items read from the fax (or over the telephone) manually into the ERP system, which processes the order further. If you add the same manual effort at the customer, possible input errors or even the mail, it can take days until the customer is finally delivered.
EDI and i‑effect®
A case for Electronic Data Interchange, EDI for short. It replaces the paper back and forth of order documents with an electronic process. The recipient receives the order as an EDI data stream in a standardized format, his ERP system receives the information contained therein and processes it automatically.
With i‑effect®, the solution for electronic data exchange and data integration on IBM Power System, sales departments can accept EDI orders from their suppliers in any format. The EDI converter converts the incoming messages via mapping into the desired target format so that they can be processed electronically immediately afterwards. The result: no more incorrect data entries, which in turn improves data quality. This speeds up the entire transaction process because no work has to be repeated and the customer is served sooner. What can otherwise take days, works in the shortest time.
In the EDI context, there are two basic output types of the EDIFACT standard format: ORDERS (purchase order) and ORDRSP (purchase order response). An ORDERS or ORDERSP file, like its paper counterpart, contains information about the ordered goods or services, including all order and delivery conditions.
Orders are only one example of documents to be transmitted via EDI, but a very typical one, since they are exchanged daily by companies with their partners - similar to invoices, delivery notifications (each linked to a subpage), transport orders or payment advice notes.